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Employment Opportunities: Office Manager

OFFICE MANAGER, FULL TIME:

9 AM - 5.30 PM, Monday - Friday  

Location: Federation of Canadian Artists, 1241 Cartwright Street, Vancouver, BC, V6H, 4B7

Remuneration: $50,000 - $55,000 annually, depending on experience 

 

ORGANIZATION DESCRIPTION:

We are a non profit, charitable visual arts organization, founded in 1941 by member of the Group of Seven.  Today, with over 2,900 members and across Canada, we support emerging and established artists throughout Canada.  From our permanent gallery location on Granville Island, we host between 18 to 20 exhibitions annually, which are free for the public to enjoy.

 

We also assist artists in their career development, through the provision of sales, networking and educational opportunities across a variety of platforms, and at various locations, both in person and virtually.

 

WEBSITE:

https://artists.ca/

 

JOB DESCRIPTION:

This newly created role was established to support the various requirements of both the Gallery and the programs, providing a seamless background for the operation of both, and as well, the dedicated staff and Board of Directors. Reporting to the Executive Director, as Office Manager, you will be the go to person for a range of responsibilities in the area of finance, people support, IT support and office management. We are a small interdependent team of about 7 staff, both full and part time.

 

This role has a wide range of responsibilities. They include: 

  • Finance and Accounting:
    • Manage accounts payable and accounts receivable processes with precision
    • Work with an external accounting firm to reconcile financial records and track budgets
    • Prepare monthly and annual financial information using QuickBooks
    • Understand and ensure compliance with not-for-profit regulations
    • Be the point person on cash flow, financial forecasting and analysis
  • Human Resources:
    • Support the recruitment process and set up interviews
    • Welcome new talent through supporting the onboarding process
    • Support the offboarding of departing employees
    • Maintain employment policies, procedures, and documentation
  • IT Support:
    • Provide basic IT support & projects with a can-do attitude and problem solving approach
    • Collaborate with external IT contractors, as needed, gurus on complex problems
    • Be responsible for office technology and equipment
  • Administration and Communication:
    • Provide an organized office environment and strong administrative support
    • Order and organize office supplies and ensure stock levels are maintained
    • Organize board records, bylaws, policies, and minutes and manage the logistics of the annual general meeting
    • Implement systems for effective documentation of organizational policies and processes
    • Collaborate with external service providers for seamless maintenance of our building and offices.
    • Support and participate in internal and external meetings, events, and staff travel, as needed.
    • Be the central point of contact internally and externally.

 

WHO ARE YOU 

You are an experienced and resourceful professional with experience in office administration and a passion for making a difference. Your familiarity with finance, HR, and IT processes, along with your ability to solve problems, will set you up for success in this role. Your strong communication and interpersonal skills will allow you to effortlessly connect with colleagues and external stakeholders, making you a communication bridge. Your exceptional organizational skills, attention to detail, and ability to handle multiple tasks will make you a pivotal member of our team!  You also have experience working in the non profit sector, understand its unique aspects in making the organization successful.

 

PREFERRED QUALIFICATIONS

While the right attitude and passion for our mission are essential, having a post-secondary education in Business Administration or a related field, or comparable combination of experience and education, is also highly desirable for this position.

 

HOW TO APPLY:

Please send resume and cover letter to Margaret McNeil, Executive Director, via email to ed@artists.ca. Only shortlisted candidates will be contacted.

 

REMUNERATION:

• $50,000 - $55,000 annually commensurate with experience and qualifications.

• Comprehensive benefits package.

Contact Name: Margaret McNeil, Executive Director
Contact Email: ed@artists.ca

Deadline: August 25th, end of day.