Member Resources

Dropping off and Picking up your Painting

By Ted Fraser

Gallery Technician



  • Federation Gallery accepts submissions at any time during gallery hours: Tuesday to Sunday, 10:00 am to 4:00 pm. The return of artworks takes place only from Wednesday to Friday, 10:00 to 4:00 pm.
  • All paintings must be accompanied by a waiver, signed and affixed to the back of the painting. This is your contract with the gallery.
  • Paintings must be properly wired for hanging. This means wire from one side of the frame to the other, about one third of the way down. No other hanging hardware is acceptable. As stated in your acceptance form, failure to provide proper gallery wiring will result in a charge of $20.00 for any and each piece that is not properly wired.





If you deliver your painting yourself, please take with you whatever wrapping material you’ve used to protect it. Storage is at a premium and I can only keep the materials that are shipped to the gallery by courier or post for return. Any wrapping materials left with self-delivered paintings will be discarded, including boxes.


Artworks must be signed in and out of the gallery. If you have someone else delivering your artwork for you, that person may sign on your behalf.





All the gallery shows end on a Sunday. If collecting your painting(s) in person, please arrange to collect on or following, the Thursday after the final day of the exhibition. This allows time for the gallery team to organize your work for expedient pick up. Thereafter, please collect your artworks as soon as possible. We have limited storage and paintings are rearranged regularly. While every precaution is taken to protect your artwork, the longer it is in storage, the higher the possibility of damage.


Please note if you are sending a representative, friend or family member to collect your artwork, please email written confirmation including the person’s full name and contact information, and the collection date to Be aware your representative will have their identification checked by gallery staff and if it does not match or we do not have emailed confirmation, we will not release any works to them.


Please be prompt in collecting your artwork once the exhibition has ended. There’s always another show’s deliveries on the way in and I often find myself shuffling things around to find just a few inches of space. Every attempt is made to be cautious with the artworks entrusted to the gallery but because of the lack of space and varying sizes of paintings they are shuffled around regularly.


Edited version of the article 'Devil is in the Details - Getting your Painting to the Gallery and Getting it Back" in the 2015 Nov/Dec. issue of Art Avenue.